Customer Service Representative Job Description, Duties, Responsibilities, Qualifications, skills and Salary

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In this article, we will show you the detailed and updated customer service representative job description. Here you will also find the duties of a customer service representative, responsibilities, qualifications, skills, and estimated annual salary.

This Customer Service Representative job description template provides critical duties and responsibilities for a Customer Service Representative. It’s ready to post on various job sites to assist you to recruit and hire talented salespeople who will meet sales targets and improve customer service. As a job seeker, you can use this information to make a very rich resume and as well get yourself prepared for an interview.

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Customer Service Representative Job Description

 Customer Service Representative Job Description, Duties, Responsibilities, Qualifications, skills and Salary

A Customer Service Representative, also known as a Customer Help Representative, is in charge of interacting with customers on behalf of the company. Their responsibilities include answering customer phone calls or emails, participating in meetings with the customer service team to discover new communication tactics, and maintaining expert knowledge about company products or services to best assist customers.

A Customer Service Representative (CSR) is the initial point of contact for any customer who has a query or an issue with one of the company’s products or services. They are responsible for a variety of tasks such as taking inbound phone calls, responding to client inquiries regarding products and services, and processing payments or returns. The majority of Customer Service Representatives work in call centers.

Duties of a Customer Service Representative (Customer Service Representative Job Duties)

  • Giving new customers introductory information
  • ensuring client satisfaction with items or services
  • Following up with clients or consumers to ensure that they are still pleased with their purchases.
  • Informing customers or clients about new items or services
  • Determining the most efficient and effective ways to respond to a client’s or customer’s questions
    Concerns and questions are being escalated.
  • Troubleshooting typical product or service problems
  • Working with a team of customer service representatives and other departments to discover relevant solutions
  • Receiving and making phone calls to customer service
  • Maintaining excellent customer connections by answering queries and issues with speed and professionalism
  • Managing database records, resolving client complaints, and writing status reports on customer service concerns
  • Data input and research are performed as needed to troubleshoot client issues.
  • Customer feedback collection and analysis
  • Creating and documenting knowledge to create useful content
  • Monitoring key performance indicators and metrics for customer service
  • Providing Customer outreach that is proactive such as proactive chat informing customers of actual or potential product/service problems, tracking brand mentions, engaging in social media customer conversations and proactively soliciting feedback from customers.
  • Maintain professional customer service and ensure customer satisfaction
  • Make the customer the focal point of the customer service experience.

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Customer Service Representative Job Responsibilities

  • ¬† Records Account information to open and maintain customer accounts.
  • Clarify the customer’s complaint; determine the cause of the problem; select and explain the best solution to solve the problem; expedite correction or adjustment; and follow up to ensure resolution.
  • keeps accounts in order by processing customer adjustments.
  • Collect customer information and analyze customer needs to make recommendations to management about potential products or services.
  • Prepare product or service reports by gathering and analyzing customer data Contribute to team effort by completing related tasks as needed
  • Handle a large number of incoming calls Customer Service Representative Job Description
  • Obtain sales leads
  • To achieve customer satisfaction, identify and assess their needs.
  • Build trusting relationships through open and interactive communication.
  • Use the appropriate methods/tools to provide accurate, valid, and complete information.
  • Meet personal and team sales goals, as well as call handling quotas.
  • Handle complaints, provide appropriate solutions and alternatives within time constraints, and ensure resolution.
  • Maintain customer interaction records, process customer accounts, and file documents.
  • Follow communication procedures, policies, and guidelines.
  • Go above and beyond to engage customers.
  • Resolve customer complaints over the phone, email, postal mail, or social media.
  • Use telephones to contact customers and confirm account information.
  • Warmly greet customers and determine the problem or reason for their call.
  • Accounts can be cancelled or upgraded.
  • Assist with order placement, refunds, and exchanges.
  • Take payment information as well as other pertinent information such as addresses and phone numbers.
  • Orders can be placed or cancelled.
  • Respond to inquiries about warranties or terms of sale.
  • Serve as the company’s gatekeeper.
  • When a product fails, offer solutions.
  • Take care of product recalls
  • Make an attempt to persuade the customer to reconsider canceling.
  • Inform customers about special offers and promotions.
  • Offer products and services for sale.
  • To handle high call volumes, use computer technology.
  • Work with the customer service manager to ensure that proper customer service is provided.
  • Close or leave open call records
  • Compile overall customer satisfaction reports.
  • Scripts are read aloud.
  • Handle policy changes or renewals

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Qualifications for Customer Service Representative (customer service representative job qualifications)

  • High school diploma, general education degree, or equivalent.
  • Ability to stay calm when customers are stressed or upset.
  • Comfortable using computers.
  • Experience working with customer support.
  • University/college degree is an asset
  • Familiarity with office software and phone systems a plus
  • Previous experience, especially in particular industry, preferred
  • 0-3 years of experience in the field or in a related area

Customer Service Representative Job Skills

  • Willingness to attain goals and develop oneself
  • Excellent communication abilities
  • Capable of working in a team and prioritizing and multitasking
  • Knowledge with Microsoft Office programs is preferred.
  • QuickBooks knowledge is advantageous.
  • Customer care
  • Product understanding
  • Market understanding
  • Quality is prioritized.
  • resolving issues
  • Phone skills Documentation skills
  • Listening
  • Conflict Resolution
  • Information analysis
  • Multi-tasking

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Customer Service Representative Salary

Based on 1,502 salaries, an entry-level Customer Service Representative (CSR) with less than one year of experience can expect to earn an average total compensation (tips, bonus, and overtime pay) of $13.55. Based on 10,790 salaries, an entry-level Customer Service Representative (CSR) with 1-4 years of experience earns an average total compensation of $14.60. Based on 5,501 salaries, a mid-career Customer Service Representative (CSR) with 5-9 years of experience earns an average total compensation of $15.42. Based on 5,532 salaries, an experienced Customer Service Representative (CSR) with 10-19 years of experience earns an average total compensation of $15.85. Employees in their late career (20 years or higher) earn an average total compensation of $17.


In summary, Customer service representatives assist customers with complaints and questions, provide product and service information, take orders, and process returns.
They are sometimes seen as having a sales role because they assist customers in understanding the product and answering questions about their reservations.

Customer service representatives are the customers’ first point of contact with a company, therefore, hiring the right people is important.