HR Administrator Job Description, Duties, Responsibilities, Qualifications, Skills and Salary

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In this article, we will show you detailed and updated HR Administrator Job descriptions. Here you will also find the duties of an HR Administrator, responsibilities, qualifications, skills, and estimated annual salary.

This HR Administrator Job Description template provides critical duties and responsibilities for the HR Administrator Job Description. It’s ready to post on various job sites to assist you to recruit and hire people who will be responsible for maintaining records, preparing documents, and ensuring employees receive adequate support.¬† As a job seeker, you can use this information to make a very rich resume and as well get yourself prepared for an interview.

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HR Administrator Job Description


HR Administrator Job Description

An HR administrator is a job in the human resources department that reports to the HR analyst, HR manager, or HR director. Human resource administrators are the primary point of contact between an employee and the organization, and they work with both internal and external partners. With HR-related questions, an HR administrator contacts the VP of HR, HR directors, and managers.

HR Administrators ensure that a company’s human resources department runs smoothly. They should be excellent coordinators who can work on numerous initiatives at the same time, from onboarding new staff to scheduling seminars for existing personnel. They must be highly professional and discreet, and they must understand how to represent both company policies and employee demands.HR Administrator Job Description

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Duties of HR Administrator (HR Administrator Job Duties)

  • Keeping and organizing personnel records
  • Internal HR database updates
  • Creating HR documentation

Responsibilities of HR Administrator

  • Keep personnel records (both soft and hard copies).
  • Update HR databases (for example, new hires, separations, vacation, and sick leave).
  • Assist with payroll preparation by supplying pertinent data such as absenteeism, bonuses, and leaves.
  • Prepare documentation for HR policies and processes.
  • Respond to employee queries and offer pertinent information
  • Coordination of human resources projects, meetings, and training courses
  • Work with the Recruiter to publish job openings on career pages and to process incoming resumes.
  • Manage the department’s phone center and respond to inquiries as needed.
  • Prepare internal communications reports and presentations.
  • Provide new employee orientations by sharing onboarding kits and clarifying corporate policies.
  • Organize, manage, and update internal databases containing digital personnel records containing pertinent employee information.
  • Supervise the onboarding of new employees, produce offer documents, and lead orientation sessions.
  • In place of the Director/VP of Human Resources, update corporate policies and FAQ documents.
  • Employees’ first point of contact for HR-related issues and insurance vendors.
  • Ascertain legal conformity.
  • Update, manage, and display reports containing key performance indicators (KPIs) such as turnover rates and recruits per department.
  • Assist the payroll department by giving employees with information about leaves and benefits.
  • Organize a job fair and work on HR projects that are relevant.
  • Gather personnel requirements from department heads and prepare and post job advertising.
  • Job interviews should be scheduled, and candidates should be contacted, screened, and shortlisted as needed.
  • Monitor staff appraisals and compensation modifications to administer the performance management program.
  • Provide employee behavior counseling and initiate investigations.
    Make training and development opportunities available.
  • Respond to emails and phone calls on the department’s behalf.
  • Conduct drug tests, background checks, and other pre-employment screenings.
  • Prepare communications, schedule meetings, and analyze sensitive reports and documents.
  • Handle all employee inquiries, whether written or verbal, with the utmost discretion.
  • Brings difficulties to the attention of managers.
  • Interact with managers and heads of various departments on a regular basis to share information.
  • Organize and supervise all staff travel arrangements.
  • Completing HR Managers’ and HR Directors’ allocated tasks Business management
  • Developing partnerships with outside partners such as insurance providers
  • Contacting the payroll department and line managers
  • Obtaining pertinent employee information
  • Using Microsoft Office software
  • Ensure that employees’ training needs are satisfied through chances for development.
  • Staff handbooks are being distributed.
  • Creating employee work schedules and keeping track of sick days and maternity leave.

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Qualifications for the Inventory clerk (HR Administrator job qualifications)

  • A bachelor’s degree in human resources, administration, or business
    At least two years of experience in human resources administration
    Perfect attention to detail
  • Bachelor’s degree in Human Resources or a related discipline
  • Diplomacy and tact

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HR Administrator Job Skills

  • Work experience as an HR Administrator, HR Administrative Assistant, or in a related function is required.
  • Knowledge of HR software, such as HRIS or HRMS
  • Computer literacy (specifically, MS Office programs)
  • thorough understanding of labor legislation
  • Excellent organizational abilities, as well as the capacity to prioritize critical projects
  • Excellent interpersonal and customer service abilities
  • Strong written and verbal communication abilities
  • adaptability and eagerness to learn
  • to enjoy interacting with others
  • Excellent administrative abilities
  • The ability to work precisely and meticulously

HR Administrator Job Salary

The estimated total pay for a Human Resources Administrator is $53,577 per year in the United States area, with an average salary of $50,514 per year. These numbers represent the median, which is the midpoint of the ranges from our proprietary Total Pay Estimate model and is based on salaries collected from our users. The estimated additional pay is $3,063 per year. Additional pay could include cash bonus, commissions, tips, and profit sharing. The “Most Likely Range” represents values that exist within the percentile of all pay data available for this role.HR Administrator Job Description

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In summary, The major responsibility of the HR administrator will be to assist the HR department in managing internal HR databases. Typical responsibilities include updating daily HR records, responding to employee questions, and maintaining a record of personnel documentation.

The human resources administrator will create a schedule and assist employees with medical breaks and federal holidays. The majority of the documentation, such as contract formulation, recruitment paperwork, and complete employee documentation, is handled by HR administrators.

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