In this article, we will show you the detailed and updated Job description of an office clerk. Here you will also find the duties of a Job description of office clerk, responsibilities, qualifications, skills, and estimated annual salary. Job Description of Office Clerk
This office clerk job description template provides critical duties and responsibilities for a Job Description for an office clerk. Job Description of Office Clerk
It’s ready to post on various job sites and the main responsibility of a Job Description for office clerk is to make copies, sorts, and files records related to office activities, business transactions, and other matters.
Job Description of Office Clerk
A professional who works in an office and is responsible for a variety of tasks, such as typing documents, answering phone calls, and filing records, is known as an office clerk. The precise responsibilities change for each individual position based on the requirements that the employer has identified as necessary.
A variety of clerical and administrative tasks, such as the preparation of documents, the scheduling of meetings, and the updating of company records, fall under the purview of an office clerk in an organization. These professionals are able to find employment in a variety of settings, including educational institutions, medical facilities, and private businesses.
Duties of an Office Clerk
- Performs clerical duties including typing, filing, and completion of simple forms.
- Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
- Answers phones, directs calls to appropriate individuals, and prepares messages.
- Copies, sorts, and files records related to office activities, business transactions, and other matters.
- Prepares letters, memos, forms, and reports according to written or verbal instructions.
- Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.
Responsibilities of an Office Clerk
- Provides clerical support by performing tasks such as typing, filing, and filling out straightforward forms.
- Performs administrative duties such as operating office machines such as photocopiers, scanners, personal computers, phone and voicemail systems, and other standard office equipment.
- Provides customer service by answering phones, transferring calls to the appropriate individuals, and taking messages.
- Records relating to office activities, business transactions, and other matters are copied, sorted, and filed away.
- It is the responsibility of this job to prepare documents such as letters, memos, forms, and reports based on written or verbal instructions.
- Processes outgoing mail in addition to sorting incoming mail and delivering it to the appropriate department or individual.
- File management, either manually or electronically depending on preference.
- Maintains calendars and is responsible for appointment scheduling.
- Carries out additional responsibilities, which are related, as directed.
- Take notes and a transcript of the meetings you attend.
- It is your responsibility to pick up the phone, talk to callers, and then transfer them to the appropriate department.
- Ensure that all of the company’s files and records are kept up to date by maintaining them.
- Manage basic bookkeeping duties.
- Create and send out invoices, contracts, and bills for payment.
- Contribute to the management and organization of the office’s processes.
- Maintain an accurate inventory of office supplies and report any shortfalls to management immediately.
- Make travel arrangements and reserve locations for company events, then plan and book those events.
- Set up meetings, as well as plan out the various activities and calendars for the department.
- Keep track of your documents and ensure that they are always up to date and easily accessible.
- You are expected to pick up the phone, take messages, and then transfer calls to the appropriate coworkers.
- Prepare the outgoing mail as well as sort and distribute the incoming mail (envelopes, packages, etc.).
- Make use of office appliances such as photocopiers, printers, and other similar devices, as well as computers for word processing and the creation of spreadsheets. Arrange travel for office staff.
- Perform fundamental acts of bookkeeping and produce documents such as invoices, checks, and so on.
- Work schedules need to be completed, calendars need to be managed, and appointments need to be arranged.
- Documents such as business or government forms, as well as expense reports, need to be processed and prepared.
- Maintains filing systems either manually or electronically.
- Manages calendars and schedules appointments.
- Performs other related duties as assigned.
Qualifications of an Office Clerk
- Ability to type at least 45 words per minute.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.
Skills of an Office Clerk
- Familiarity with office procedures and basic accounting principles.
- Working knowledge of office devices and processes.
- Proficiency with MS Office.
- Strong knowledge of office procedures and basic accounting processes.
- Outstanding communication and organizational skills.
- Customer-service oriented.
- Fast typist with excellent multitasking abilities.
Salary of an Office Clerk
The average hourly wage for an Office Clerk in the United States is $19 as of , but the salary range typically falls between $16 and $21. Hourly rate can vary widely depending on many important factors, including education, certifications, additional skills, the number of years you have spent in your profession.
In summary, Job Description for office clerk is someone who is responsible for monitoring the competitive landscape and attending industry events to stay abreast of new initiatives and ways to stay ahead.
They perform fundamental acts of bookkeeping and produce documents such as invoices, checks, and so on.
Finally, they contribute to the management and organization of the office’s processes.