Office Manager/Receptionist Job at Fidelity TalentSource – Boston, MA

Fidelity TalentSource

Office Manager Jobs in  Massachusetts, USA – Apply for Office Manager/Receptionist Job at Fidelity TalentSource – Boston, MA. See the job description, requirements, and the link to apply.

Duties Include

Geode is currently seeking a forward-thinking and energetic professional to join our firm as an Office Manager/Receptionist. This position reports to the Head of HR and will join a team of two other administrative professionals. The Office Manager is responsible for coordinating vendors, managing supply inventories, and providing detail-oriented office administration to facilitate an efficient daily operation of the 130-person office. Ideal candidates will have a positive attitude with experience in handling a wide range of administrative and office support related tasks.

  • Provide logistical support for meetings including clearance of external guests with security, preparation of conference room and management of catering needs
  • Responsible for ordering, receiving, and distributing inventory for two kitchens and two copy rooms
  • Coordinate with building facilities and external vendors as needed including security, food and beverage, plant maintenance, and cleaning staff
  • Greet and assist all guests, including clients and board members
  • Answer, screen and direct phone calls on a multi-line phone
  • Maintain multiple conference room calendars
  • Handle overall office maintenance while leading all aspects of day-to-day office cleanliness
  • Retrieve, sort and distribute all mail including preparation and delivery of express mail such as FedEx and UPS
  • Lead and coordinate all evacuation protocols and drills for the firm with building management
  • Assist HR team with event planning as needed
  • Provide support to staff with other related clerical duties such as photocopying, faxing, filing and binding presentations
  • Primary back up to President’s Executive Assistant for phone coverage and additional back up for other administrative team members as needed Qualifications:
  • Prior experience in similar support role in a professional office setting
  • Should be a very polished self-starter who will look for new opportunities to improve current processes.
  • Work well under pressure and be able to handle pressing issues as they arise and advance them accordingly
  • Excellent verbal and written communication skills
  • Exceptional organization and time-management skills with strong attention to detail
  • Positive, professional and enthusiastic attitude and the ability to receive constructive feedback
  • Demonstrate ability to handle multiple priorities in a very fast paced environment
  • Must be willing to roll up his or her sleeves and have a proactive / collaborative attitude
  • Experience with Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
  • 2+ years of prior experience working in a similar role
  • Associate’s/bachelor’s degree preferred
  • Standard reception desk coverage is 7:45 – 5:00 with overtime for weekly hours over 40 About Geode: Geode Capital Management is an independent, institutional asset manager providing global solutions across multiple asset classes. Utilizing a systematic, research-driven approach, we develop algorithmic techniques to uncover investment opportunities. We employ investment processes within a risk-managed and focused framework that seeks to produces consistent results.

Company Overview

Fidelity TalentSource is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We welcome individuals from all backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s supportive and collaborative culture while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. Apply today at FTSJobs.com.

We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.

Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, please contact our HR team at HR@ ftsjobs.com .

Information About Fidelity Investments

At Fidelity Investments, our customers are at the heart of everything we do. As a privately held company with a rich 75-year history, our mission has remained the same since our founding: to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients’ money. For information about working at Fidelity, visit FidelityCareers.com.

Fidelity Investments and Fidelity TalentSource are equal opportunity employers.

See More: 1,000+ Office Manager Jobs in USA – Updated Daily

How to Apply

 

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