Personal Assistant Jobs at Tack Advisors – San Francisco, CA

Tack Advisors

Personal Assistant jobs in California, USA – Apply for Personal Assistant Jobs at Tack Advisors – San Francisco, CA. See the job description, requirements, and the link to apply.

POSITION SUMMARY: 

You will report to the Head of Operations and work in tandem with the administrative team to help streamline day-to-day personal operations for the Principal. This hire must be dedicated, highly organized, have impeccable attention to detail, a concise communication style, a “can-do” positive attitude, and have a high sensitivity to confidentiality.

PERSONAL ASSISTANT:

  • Travel/ Lifestyle Management:

o Coordinate international and domestic travel (book flights, accommodations, charter

transportations, etc.)

o Plan and develop extensive trip itineraries and assist the Principal with packing

o Travel with the Principal for specific trips (varies)

o Ensure that each travel destination is optimized for the Principal’s technology needs (desk, multiple monitors, high-speed internet, etc.)

  • Plan special events such as birthdays, dinner parties, and holiday gatherings
  • Coordinate the Principal’s personal calendar in tandem with his corporate EA to ensure personal and family obligations are met
  • Manage bill pay and personal finances
  • Serve as a liaison for the Principal and coordinate with his personal contacts and providers, including resources associated with family matters, multiple vehicles, multiple homes, health and wellness
  • Provide on-site office management at the various residences (for Principal and his family)

o Organize files and information (inventory of household art, house supplies, household utility and vendor info, maintenance log, assist with renovations for multiple residences, etc.)

  • Errands and other tasks

o Typical errands include but are not limited to: picking up dry cleaning, purchasing home supplies/groceries/personal items for the Principal, filling cars up with gas or getting the cars detailed, dropping off package returns, picking up gifts for the Principal’s friends and/or family

o Mail & Package Handling: Pickup/ drop off, unpack, put items away and organize them, break down boxes/recycle.

  • Family Care
  • Assist Principal’s family (parents, partner, etc.) with appointment scheduling
  • Plan travel arrangements for the family pet (flights, lodging, etc.) and manage health and wellness

ESTATE MANAGEMENT:

  • Oversee the operations and maintenance of residences located in the Bay Area
  • Handle sourcing, hiring, and managing vendors and contractors
  • Schedule home repairs and maintenance vendors
  • Greet vendors and service technicians at homes and facilitate repair visits for primary and secondary residences
  • Help oversee and provide project management support for home renovation projects including working with contractors and designers, and purchasing home furnishings, supplies, etc.
  • Organizational projects include household storage, office storage, file storage, etc.
  • Manage household staff
  • Troubleshoot occasional IT issues
  • Provide ad hoc research and project support (i.e., source artwork and home furniture, etc.)

TOP KEYS FOR CLIENT:

  • 3-5 years of experience in a support role (Personal or Executive Assistant experience is a must)
  • Estate management experience is highly preferred, hospitality or household management is a plus
  • Comfortable with IT and troubleshooting
  • Excellent written and verbal communication skills, a direct communicator who understands the value of conciseness
  • Proactive, self-starter, resourceful, organized, action- and detail-oriented, with a “can-do” positive attitude
  • Exemplify honesty, integrity, pride in their work, and hold the same standard for staff
  • Respect for, and emphasis on, confidentiality and privacy regarding the Principal’s private life
  • Must have a valid driver’s license, personal vehicle, and ability to operate a vehicle to run errands as needed

See More: 1,000+ Personal Assistant Jobs in USA – Updated Daily

How to Apply

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To apply for this job please visit clientapps.jobadder.com.


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