Mail Clerk Job Description, Duties, Responsibilities, Qualifications, Skills and Salary

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In this article, we will show you the detailed and updated Mail Clerk Job Description. Here you will also find the duties of a Mail Clerk, responsibilities, qualifications, skills, and estimated annual salary.

This Mail Clerk Job Description template provides critical duties and responsibilities for Mail Clerk Coordinator Job Description. It’s ready to post on various job sites to assist you to recruit and hire people who will sort and delivers interdepartmental mail including notices and memoranda. Picks up departmental mail.¬† As a job seeker, you can use this information to make a very rich resume and as well get yourself prepared for an interview.

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Mail Clerk Job Description

Mail Clerk Job Description

A Mail Clerk is a specialist that organizes and distributes mail among departments within a company. They receive it from postal workers, classify it by type before delivery or collection, depending on the needs of the company, and distribute individual pieces.

A Mail Clerk, also known as a Mail Room Clerk, is in charge of organizing and delivering mail among divisions within a company. Receiving mail from a postal worker, sorting mail by department, and distributing mail items to each department are among their responsibilities.

Mail clerks work for the United States Postal Service as postal support employees, sorting and preparing mail for distribution by mail carriers by hand or machine. They are in charge of loading and running machinery used in item processing, sorting, and cancellation. They sort and organize mail for delivery and prepare mail for loading onto the carrier and postal trucks, all while ensuring that parcels are packed in the chronological sequence of a delivery route. They bundle, label, and route mail based on the destination as well as established guidelines or special services such as Next Day Air or registered mail, and they assist in the unloading of postal vehicles when a route concludes.

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Duties of a Mail Clerk ( Mail Clerk job Duties)

  • Incoming mail is sorted by department, location, and category.
  • Keeping track of mail delivered and received
  • Putting together envelopes and packages Mail Clerk Job Description

Responsibilities of a Mail Clerk

  • Keeping track of mailing goods like envelopes and stamps.
  • Maintaining meticulous records of all inbound packages, including weight and dimensions.
  • Incoming mail is recorded in company systems.
  • Delivering mail to both departments and individuals while ensuring that the appropriate parties sign off on it.
  • Mail is being sorted by department and category.
  • Sorting machines and comparable administrative technology are used.
  • Managing incoming and outgoing messages and packages.
  • Ensure proper marking and packaging of incoming mail.
  • Organizing deliveries using delivery providers such as FedEx.
  • Misdirected mail is forwarded.
  • Incoming registered or certified mail must be signed for.
  • Sort mail according to department, location, or category (e.g. bills, notices, personal)
  • Stamp the receipt with the date of receipt and the sender’s name.
  • Keep track of arriving packages, including weight, return address, and description.
  • Gather and prepare mail-able correspondence (e.g. applying appropriate stamps, verifying addresses)
  • Redirect and correct misplaced mail
  • When necessary, arrange for express delivery.
  • Send letters to individuals or departments.
  • Weigh the mail to determine the proper postage.
  • Open and delete mail addressed to the office.
  • Register mail should be recorded.
  • Make use of fax and scanning machines.
  • Check for illegal substances.
  • All incoming and outgoing mail is time and date stamped.
  • Handle money order cashing and issuing.
  • Assist customers in filling out change of address and mail hold forms.
  • Postage stamps can be sold.

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Qualifications for Mail Clerk (Mail Clerk job qualifications)

  • GED or high school diploma.
  • Previous mailroom experience is required.
  • Knowledge of sorting machinery.

Mail Clerk Job Skills

  • Basic computer skills are required.
  • Excellent organizing abilities.
  • Attention to detail and diligence.
  • Outstanding interpersonal abilities.
  • Excellent written and oral communication skills.
  • Excellent dexterity Mail Clerk Job Description

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Mail Clerk Job Salary

Based on 43 salaries, an entry-level Mail Clerk with less than one year of experience can expect to make an average total compensation (tips, bonus, and overtime pay) of $14.46. Based on 124 salaries, an entry-level Mail Clerk with 1-4 years of experience gets an average total compensation of $15.14. Based on 67 salaries, a mid-career Mail Clerk with 5-9 years of experience gets an average total salary of $16.77. Based on 53 salaries, an experienced Mail Clerk with 10-19 years of experience gets an average total salary of $17.32. Employees in their late career (20 years or more) earn an average total remuneration of $18. Mail Clerk Job Description

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Conclusion

In summary, a Mail Clerk is a specialist who organizes and distributes mail throughout company departments. They collect it from postal workers, classify it by kind before delivery or pickup, depending on the company’s demands, and distribute individual pieces.

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