This article will provide you with a detailed and up-to-date description of an office administrator Job description, The duties, responsibilities, qualifications, skills, and annual salary are all listed here. Are you getting ready to interview for an office administrator position? Or are you looking to recruit and hire talented office administrator that will provide support to your company? Everything you need to know about an office administrator job description is here.Office Administrator Job Description
This office administrator job description template provides critical duties and responsibilities for an office administrator. It’s useful to post on various job sites to assist by troubleshoot issues and perform maintenance. You can use this information as a job seeker to make a good resume and get ready for an interview.Office Administrator Job Description
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Office Administrator Job Description
An Office Administrator is a professional who is in charge of running the office of an organization. They are in charge of greeting visitors, setting up meetings and appointments, and running different administrative tasks.
An Office Administrator, also called an Office Manager, does clerical work and manages an office. Their main jobs are to greet and direct visitors, set up meetings and appointments, and do office work, such as answering the phone and sending emails.Office Administrator Job Description
Office administrators, who are also known as office managers, are in charge of running an office in a general way. You will be in charge of making sure that all office administrative tasks are coordinated so that the company can be as productive as possible.
Duties of Office Administrator
Office Administrators typically work at the front desk of an office greeting visitors and directing them to their respective meeting rooms. They’ll often complete basic clerical tasks to keep the office running smoothly, including replying to emails, preparing various documents, building presentations for staff members and answering phone calls.
They’re also responsible for scheduling various meetings between employees and clients and often manage the meeting room schedule as well. Office Administrators will usually perform basic bookkeeping tasks, like tracking invoices, taking care of accounts receivable and tracking the office’s overall budget. They’ll also make purchases for the office like supplies, furniture and other necessary equipment.
- Coordinating office activities and operations to secure efficiency and compliance to company policies.
- Supervising administrative staff and dividing responsibilities to ensure performance.
- Keep stock of office supplies and place orders when necessary.
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Responsibilities of Office Administrator Job Description
- Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
- Supervise members of the administrative staff, equally dividing responsibilities to improve performance
- Manage agendas, travel plans and appointments for upper management
- Manage emails, letters, packages, phone calls and other forms of correspondence
- Support bookkeeping and budgeting procedures for the company
- Create and update databases and records for financial information, personnel and other data
- Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
- Submit reports and prepare proposals and presentations as needed
- Assist colleagues whenever there is an opportunity to do so
- Coordinate and oversee all office activities
- Ensure adherence to relevant company procedures and policies
- Oversee the members of the administrative team and coordinate their activities
- Make travel arrangements for the senior managers
- Handle phone calls and all related correspondence
- Provide assistance with different budgeting and bookkeeping activities
- Keep databases in check and update them regularly
- Control the office supplies state and make sure it is in accordance with office needs
- Supervise cleaning crew and cleanliness of office space
- Create and present reports for senior managers
- Coordinate and participate in office space planning, maintenance and renovations when necessary
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Qualifications of Office Administrator Job Description
- High school diploma or a bachelor’s degree in business, administration, or a related field.
- 2 or more years’ office administration experience.
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
- Comfortable handling confidential information.
- Multi-tasking and time-management skills, with the ability to prioritize tasks.
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Skills of Office Administrator Job Description
- Previous working experience as an Office Administrator for (x) year(s)
- BSc/BA in office administration or similar relevant field
- Outstanding communication and interpersonal skills
- Excellent organizational and time management skills
- In-depth knowledge of office management and accounting processes
- Hands-on experience with office management computer programs (such as ERP)
- Attention to details.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong supervisory and leadership skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to function well in a high-paced and at times stressful environment.
- Basic understanding of how to operate standard business equipment.
- Proficient with Microsoft Office Suite or related software.
Salary of Office Administrator Job Description
The average Office Administrator salary in the United States is $44,001 as of , but the salary range typically falls between $39,359 and $49,686. Salary ranges can vary widely depending on many important factors, including education, certifications, additional skills, the number of years you have spent in your profession.
Conclusion
In conclusion, the office administrator is responsible for supervising cleaning crew and cleanliness of office space. An office administrator is expected to track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
Another important responsibility is to manage emails, letters, packages, phone calls and other forms of correspondence
Finally, the duties of an office administrator is to manage agendas, travel plans and appointments for upper management.