sous chef Job Description, Duties, Responsibilities, Qualifications, Skills and Salary

Office Manager Job Description, Duties, Responsibilities, Qualifications, Skills and Salary

In this article, we will show you the detailed and updated office manager job description. Here you will also find the duties of an office manager, responsibilities, qualifications, skills, and estimated annual salary.

This office manager job description template provides critical duties and responsibilities for an office manager. It’s ready to post on various job sites to assist you to recruit and hire talented managers who will oversee staff, implements procedures, maintain administrative systems, and work closely with other departments such as human resources or legal counsel. As a job seeker, you can use this information to make a very rich resume and as well get yourself prepared for an interview. Office Manager Job Description

Office Manager Job Description

Business Analyst Job Description, Duties, Responsibilities, Qualifications, skills and Salary

Office managers are in charge of making sure the office runs smoothly and keeping an eye on the administrative staff. The job can involve a wide range of tasks and responsibilities, such as reception, copy editing, support, or filing for a certain department or type of paperwork. Office Manager Job Description

The office manager’s duties and responsibilities include setting up meetings and appointments, making arrangements for office supplies, greeting visitors, and giving our employees general administrative help. It would be helpful if you had worked as a front office manager or office administrator before. A good office manager should also know how to use different types of office software, like email tools, spreadsheets, and databases, and be able to do administrative tasks correctly. Office Manager Job Description

In the end, the office manager should be able to make sure the office runs smoothly and help the company improve its procedures and day-to-day operations.

See Also: Night Shift Jobs Application – Comprehensive Guide and How to Apply

Office Manager Duties (Duties of an Office Manager)

  • Overseeing general office operation.
  • Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
  • Coordinating appointments and meetings and managing staff calendars and schedules.
  • Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.
  • Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
  • Purchasing office supplies and equipment and maintaining proper stock levels.
  • Producing reports, composing correspondence, and drafting new contracts.
  • Creating presentations and other management-level reports.

See Also: KSL Jobs Application – Complete Guide

Responsibilities of Office Manager

  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly
  • Manage office supplies inventory and place orders as necessary
  • Perform receptionist duties: greet visitors, and answer and direct phone calls
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Develop office policies and procedures, and ensure they are implemented appropriately
  • Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
  • Manage office budget Office Manager Job Description
  • Identify opportunities for process and office management improvements, and design and implement new systems
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
  • Organize and schedule meetings and appointments
  • Partner with HR to maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers, and office lease
  • Provide general support to visitors
  • Responsible for creating PowerPoint slides and making presentations
  • Manage executives’ schedules, calendars, and appointments
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
  • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Ensure that results are measured against standards, while making necessary changes along the way
  • Allocate tasks and assignments to subordinates and monitor their performance
  • Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff
  • Perform review and analysis of special projects and keep the management properly informed
  • Determine current trends and provide a review to management to act on
  • Responsible for recruiting staff for the office and providing orientation and training to new employees
  • Ensure top performance of office staff by providing them adequate coaching and guidance
  • Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications
  • Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
  • Participate actively in the planning and execution of company events
  • Responsible for developing standards and promoting activities that enhance operational procedures
  • Allocate available resources to enable successful task performance
  • Coordinate office staff activities to ensure maximum efficiency
  • Evaluate and manage staff performance
  • Recruit and select office staff
  • Organize orientation and training of new staff members
  • Coach, mentor, and discipline office staff
  • Design and implement filing systems
  • Ensure filing systems are maintained and current
  • Establish and monitor procedures for record-keeping
  • Ensure security, integrity, and confidentiality of data
  • Design and implement office policies and procedures
  • Oversee adherence to office policies and procedures
  • Analyze and monitor internal processes
  • Implement procedural and policy changes to improve operational efficiency
  • Prepare operational reports and schedules to ensure efficiency
  • Coordinate schedules, appointments, and bookings
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Handle customer inquiries and complaints
  • Manage internal staff relations
  • Maintain a safe, secure, and pleasant work environment

See Also: REI Jobs Application – Requirements and How to Apply

Qualifications of Office Manager

  • Bachelor’s degree in business administration, communications, or a related field
  • 2-5 years of work experience in an administrative/office management role
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and ability to priotitize
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Must be proficient with Microsoft Office and Google products
  • Five years of experience in office administration
  • Office management experience.
  • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

Skills of a Office Manager

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Salary of a Office Manager

The average Office Manager in the US makes $58,824. The average bonus for an Office Manager is $2,638 which represents 4% of their salary, with 44% of people reporting that they receive a bonus each year. Office Managers make the most in San Francisco, CA at $65,645, averaging total compensation 12% greater than the US average. Office Manager Job Description

Conclusion

A good office manager is more than just an efficient assistant. An efficient Office Manager needs sound judgment and strong communication and problem-solving skills. He / She is a leader with plenty of patience to deal with all aspects of this job.

Another important responsibility is to keep the sales, products, signage, and displays in good condition.

Finally, the duties of an office manager are to provide excellent customer service while meeting the company’s goals on a consistent basis.


Sign up for job alerts

Be the first to know about new jobs by signing up for email alerts below.

Enter your email address:

Delivered by USAJobs24

Similar Posts