Executive Assistant

Your work days are brighter here.

We’re obsessed with making hard work pay off, for our people, our customers, and the world around us. As a Fortune 500 company and a leading AI platform for managing people, money, and agents, we’re shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join, you’ll feel it. Not just in the products we build, but in how we show up for each other. Our culture is rooted in integrity, empathy, and shared enthusiasm. We’re in this together, tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether you're building smarter solutions, supporting customers, or creating a space where everyone belongs, you’ll do meaningful work with Workmates who’ve got your back. In return, we’ll give you the trust to take risks, the tools to grow, the skills to develop and the support of a company invested in you for the long haul. So, if you want to inspire a brighter work day for everyone, including yourself, you’ve found a match in Workday, and we hope to be a match for you too.

About the Team

At Workday, we are committed to bringing passion and customer focus to the business of enterprise applications. We work hard, and we are serious about what we do. We're looking for a proactive and highly adaptable individual who can not only manage the daily administrative needs of a busy executive but also anticipate challenges and seize opportunities.

About the Role

As an Executive Assistant on the US Field Sales team, you will support 3 Vice Presidents of Field Sales, keeping their schedules, travel, and day-to-day operations running smoothly so they can focus on leading the business. This role is central to the team's effectiveness, acting as a trusted partner who anticipates needs and handles details with care.

Executive Support

• Proactively manage and anticipate the executive's daily needs, including complex calendar management (e.g., managing daily schedules for multiple Vice Presidents), meeting confirmations, and ad-hoc requests, acting as a strategic partner to keep the executive ahead of their schedule and commitments.
• Process expense reports, while monitoring and forecasting spend against budget and advising accordingly.
• Build trusting, collaborative relationships with executives' customers, team members, and external contacts.

Communication & Collaboration

• Serve as a key point of contact, prioritizing and managing communication with employees at all levels, other executives, and external partners.
• Draft and prepare professional correspondence, presentations, internal communications, and other documentation on behalf of executives.
• Provide informed advice and recommendations to executives on ongoing projects and events.

Travel & Logistics

• Plan and book seamless domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations.
• Problem-solve non-routine travel issues with a keen awareness of time zones and global complexities, advising executives on options to deliver a thoughtfully planned, VIP experience.

Project & Event Coordination

• Track and drive completion of critical tasks and projects, following up on outstanding items to ensure deadlines are met.
• Publish meeting agendas, take and distribute notes, and follow up on resulting action items.
• Plan and orchestrate department events and meetings with general direction, including budget, logistics, venue selection, catering, resource planning, and attendee invitations, ensuring a VIP-level experience.

Proactive Partnership

• Act as a forward-thinking problem solver who takes initiative with minimal direction, anticipating upcoming needs and acting on the executive's behalf to ensure a smooth, efficient workflow at all times.

About You

Basic Qualifications

• 5+ years of experience in executive support and/or project coordination, supporting multiple senior-level executives
• 5+ years of experience working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint, and Slack

Other Qualifications

• Skilled in Calendar Management, coordinating schedules across multiple executives and resolving conflicts to keep each day running smoothly
• Excellent Communication skills, adapting your style across different audiences and mediums to keep executives, teams, and partners aligned
• Experienced in maintaining Confidentiality, handling sensitive information with care and discretion
• Skilled in Event Planning, managing the logistics, budget, and vendor coordination needed to deliver a polished experience
• Skilled in Prioritization, evaluating competing requests and resources to focus on what matters most
• Experienced in Travel Management, planning and coordinating travel while managing budgets and vendor relationships

Workday Pay Transparency Statement

The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here.

Primary Location: USA.CA.PleasantonPrimary Location Base Pay Range: $111,400 USD - $167,200 USDAdditional US Location(s) Base Pay Range: $94,100 USD - $167,200 USD

Our Approach to Flexible Work

With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.

Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

Workday is committed to providing reasonable accommodations for qualified individuals during our application process, in order to perform one or more essential functions of their job, as well as regarding the use of AI tools for employment decision-making to any degree. Please see below for more details including how to request an accommodation as a qualified veteran, due to a disability or for religious reasons, or as otherwise provided under applicable law.

Workday prohibits taking adverse action against any candidate or employee for reporting a possible violation of this policy, requesting one or more work accommodations, exercising a privacy right, or cooperating in an investigation in accordance with applicable law. Any employee who retaliates against a candidate or employee for doing so may be subject to disciplinary action, up to and including termination of employment, to the fullest extent allowable under applicable law.

If you require a reasonable accommodation, you may email accommodations@workday.com, as far in advance as possible.

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