Senior Administrative Assistant - Commercial Banking

About this role:

Wells Fargo is seeking a Senior Administrative Assistant to join the Commercial Banking Division. This dynamic and innovative role focuses on delivering exceptional administrative support and leveraging leadership abilities to ensure operational efficiency. The position requires mastery of complex administrative tasks, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

In this role, you will:

• Provide guidance and mentorship to less experienced Administrative Assistants.
• Serve as a subject matter expert on administrative processes and best practices.
• Manage complex calendars, coordinate travel arrangements, and schedule meetings for senior leaders.
• Prepare moderately complex reports and reconcile expense accounts with accuracy.
• Execute high-level administrative, transactional, and operational tasks with professionalism.
• Compile and organize information for reporting and documentation.
• Ensure seamless execution of administrative workflows and adherence to company standards.
• Respond to inquiries regarding policies and procedures with clarity and confidence.
• Professionally manage calls and correspondence, ensuring timely and accurate responses
• Partner with key internal partners to provide resolutions to administrative issues
• Support and engage with senior leaders administratively across the organization

Required Qualifications:

• 2+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Background in banking, financial services, or administrative services.
• Previous new hire onboarding experience
• Advanced skill level in Microsoft Office (Outlook, Excel, Word, PowerPoint, MS Teams, SharePoint, Copilot).
• Experience supporting remote teams in various time zones.
• Proficient in SAP Concur (travel), expense reporting, calendar management, event coordination, and invoice management.
• Proactive in learning new systems and processes.
• Strong skills in organization, multi-tasking, and prioritization.
• Strong interpersonal, verbal, and written communication for executive interactions.
• Self-starter with the ability to work independently.
• Provide best in class administrative support services.

Job Expectations:

• Position will require onsite presence; hybrid schedule
• Relocation assistance is not available for this position
• This position is not eligible for Visa sponsorship
  

Posting Location:

• 300 N. Meridian St. Ste. 1600 - Indianapolis, IN 46204

@RWF22

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

c. Please be prepared to provide accurate information and supporting documentation in connection with any lawful employment and education verification conducted by Wells Fargo.