Sr. Administrative Assistant

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care.

What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.

Role Overview

McKesson is seeking a Senior Administrative Assistant to provide administrative support to the VP, Provider Solutions Finance; VP, O&M Integrations; and incoming PRISM CFO, as well as members of their direct leadership teams. This role manages leaders’ calendars, coordinates meetings and travel logistics, prepares expense reports, and organizes information and meeting materials. Responsibilities include coordinating finance leadership meetings, supporting scheduling around month-end, quarter-end, and planning cycles, preparing presentations, and tracking follow-up actions. The Senior Administrative Assistant serves as a liaison across Finance and other business partners and exercises sound judgment and discretion when handling confidential information.

Key Responsibilities

• Manage and prioritize calendars for multiple leaders, coordinate meeting schedules, and provide timely reminders, accounting for month-end, quarter-end, and planning-cycle needs.

• Organize trips for the leaders (flights, hotel, restaurant, car reservations, etc.).

• Coordinate finance leadership meetings and other team meetings, including room reservations, meals, and other logistics as required.

• Prepare meeting agendas and coordinate the collection and organization of presentations and supporting materials to ensure readiness before each meeting.

• Capture meeting notes, decisions, and action items, and track follow-ups with designated owners, when applicable.

Administrative Duties

• Participate in the preparation, revision, writing, translation, if necessary, and production of presentations.

• Handles details of confidential and critical nature.

• Participate in the preparation and maintenance of files.

• Archive and classify documents in appropriate files.

• Prepare expense accounts and submit them for approval.

Reporting Process & Coordination of Activities

• Coordinate the collection, compilation, and distribution of month-end and quarterly reporting materials and administrative updates; track submission timelines and follow up with Finance content owners for completeness and readiness.

• For the hiring of new employees, ensure that requests are made within the required time for: workspace, computers, various supplies, cell phone and organize the employee’s “Orientation.”

• Participate in the management of work schedules (vacations, illness, etc.) and ensure replacements during absences.

• Maintain group distribution lists.

Minimum Requirement

Typically requires 5+ years of related experience.

Education

HS Diploma, Vocational Training, Professional Certification or Equivalent. An AA degree is preferred.

Critical Skills

• Experience providing administrative support to corporate leaders in a large organization.

• Experience arranging airline, hotel and car rental reservations and expense reporting and management.

• Experience working in a dual project-based and task-oriented role.

• Advanced proficiency with MS Office (Outlook, Word, Excel, PowerPoint, OneDrive and SharePoint across devices).

• Advanced proficiency with WebEx Conference and Microsoft Teams tools across multiple devices.

• High degree of flexibility, adaptability, confidentiality, discretion, diplomacy, and tact.

• Ability to handle confidential information and exercise sound judgment is critical.

• Attention to detail.

• Ability to work under general direction, on multiple tasks with demanding timelines.

• Event planning experience (small events).

• Strong organizational and time management skills are necessary to prioritize assignments and multi-task.

• Professional, calm demeanor and presentation, with strong interpersonal skills, along with excellent verbal and written communication skills.

• Strong sense of urgency.

• Collaborative and team-based approach to problem solving.

Salary: 29.72 - 39.63 - 49.54 USD Hourly with 5% BIP

B4

Work Environment

This role is a hybrid position. The selected candidate is expected to work on-site at our Irving Office, a minimum of two (2) days per week, with the remaining days worked remotely. Specific in-office days may be designated based on team needs and business priorities.

• Ability to travel 5% of the time to attend and assist with large meetings and/or events.

• Occasional overtime may be required to meet business needs.

• Candidates residing within a 50-mile radius of our Irving Office in the DFW area are preferred.

• Must be authorized to work in the US unrestricted – This position is not eligible for sponsorship.

McKesson complies with all applicable U.S. immigration laws and regulations. The Company does not provide employer support or sponsorship for any immigration related employment benefit for this role. Applicants must be currently authorized to work in the United States on a fulltime basis without the need for employer support or sponsorship now or in the future. This includes having the legal right to work in the United States without the need for McKesson support or sponsorship for any immigration related employment authorization (e.g., H1B, O1, E3, H1B1, TN, F1 OPT, F1 STEM OPT, F1 CPT, etc.) now or in the future. If you will require McKesson to provide immigration support or sponsorship now or in the future, you should not apply for this position.

We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here.

Our Base Pay Range for this position

McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson’s (or affiliated entities, like CoverMyMeds or RxCrossroads) name in fraudulent emails, job postings or social media messages. In light of these scams, please bear the following in mind:

McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application.

McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates.

McKesson job postings are posted on our career site: careers.mckesson.com.

McKesson is an Equal Opportunity Employer

McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson’s full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page.

McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to (United States) Disability_Accommodation@McKesson.com or (Canada) Accessibility@mckesson.ca. Resumes or CVs submitted to this email box will not be accepted.

Join us at McKesson!